Travel Stipend & Reimbursement Process

Travel Stipend Process for National Events e.g. Liberation Show, BLC, etc. (formally “Voucher”)

1. Prior to the event, fill out a Travel Stipend Application Form. Please be sure to look in Teams for deadlines & details. Pay close attention to what travel tier the event qualifies for.

   >BLEXIT Travel Stipend Application (step-by-step guide)

2. Upon submission, expect to receive an approval or denial email within two weeks.

3. If you receive approval, you will be prompted to fill out the Event Travel Stipend Form linked in your approval email within 48 hours. After 48hrs your offer will Expire.

   • This form requires fully executed receipts. This means a completed purchase must have occurred.

   • You will not be allowed to provide screenshots of holds

   • Money cannot be sent prior. You must upfront the cost.

   • ONLY to be used for what the travel tiers specify

4. Please keep a close eye on the email address provided on the application. Exceptions will not be made.

5. Funds will be received within 6 weeks from submission of the Event Travel Stipend Form. *Keep in mind that if information is missing or inaccurate, this could further delay your reimbursement time.*

6. Accepting a travel stipend automatically enrolls you as a volunteer for necessary events. Leadership Team will schedule meetings and assignments in preparation. A mandatory Code of Conduct training will be held by BLA prior to the event.

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Travel for Activism Day Events or other BLEXIT-related travel/expenses

1. This expense should be incorporated into your grant request. However, if additional fees or emergencies occur, Please fill out the BLEXIT Reimbursement Form

   • This form requires fully executed receipts. This means a completed purchase must have occurred.

   • You will not be allowed to provide screenshots of holds

   • Money cannot be sent prior. You must upfront the cost.

   • Seat selections, upgrades, insurance, etc. are not covered

   • Gas & Car related travel- You will need to roll this expense into your activism day grant request. You may submit mileage only. If you'd like mileage reimbursed, A Travel log must be submitted. A Sample one can be found here: Gas Log Template - Volunteer - Google Sheets. IRS mileage is .14 per mile. Continue with the procedure for activism day grant request.

2. Upon submission, expect to receive an email stating that your submission has been either accepted or declined, within 48 hours.

3. Funds will be received within 4-6 weeks from submission of the form

**In the event you are approved for a per diem, by upper leadership (Strategic Manager & above), only itemized will be accepted and processed**

Please use your Activism Day/Grant Request Form to request funds associated with your Activism Day. We understand last-minute expenses occur, after submitting your AD form. Only then, should this form be used (except for mileage).

Watch the Video Link

Links & Support

Video Link (training with audio)

BLEXIT Live Liberation Tour Stipend Application (no audio, step by step guide)

How to Submit a Travel Stipend Reimbursement Form (no audio, step by step guide)

BLEXIT Travel Reimbursement Tiers

Travel Stipend Application Form

Travel Stipend Reimbursement Form